CONFERENCE & SEMINAR TRANSCRIPTION SERVICES

Conference transcription services are one of our specialities with experience gained over many years of transcribing a wide variety of corporate events, including lectures, presentations, speeches, breakout sessions, keynote speakers, round table discussions, roadshows, plenary sessions, workshops, seminars and Q&A sessions. The fascinating range of subject matter dealt with in conferences is one of the main reasons we find them so enjoyable to transcribe. Given a professional audio recording set-up, they can also be one of the clearest forms of recording, which makes the transcriber's task that much easier.

Whatever your length of conference, our experienced conference transcription team can provide a professional, accurate and reliable audio transcription service for a variety of digital audio and video formats, as well as audio tapes and minidisc transcription. And if your conference was transmitted as a podcast or webcast, we provide digital transcription for those too. We are committed to meeting any post-conference deadlines for prompt turnaround of transcripts to ensure that you are able to produce any delegate packs within a reasonable timeframe.

Over the years, we have transcribed conferences on a wide variety of topics, including Government and local authority conferences, trade union events, arts and leisure industry seminars, European Commission debates, conferences on the refugee crisis, policy discussions, marketing workshops, call centre conferences, plus conferences for specialist industries (such as transport, energy, environment), strategy roadshows and academic research conferences, to name but a few.

CONFERENCE PAPERS
Providing conference papers to delegates and clients who didn't attend the event is considered an essential part of any post-conference business and our conference transcription service provides the perfect solution.

BREAKOUT SESSIONS
Sometimes, clients only require the breakout sessions or Q&As transcribed, as they're able to utilise the papers sent in advance by speakers. These sessions are similar to roundtable discussions, group meetings or focus groups and present their own specialised challenges, both in recording the event and transcribing them. We are confident our transcription service meets those challenges.

Please view our Guidelines and Equipment pages which we hope will answer any specific queries you may have about setting up your recordings and facilitating the event. Having spent time and money planning for an event such as this, it's vital to ensure that the recording is of a very high standard in order to capture all the speakers and any other sessions. Most conference venues will be happy to recommend audio visual companies who can take care of this for you, or they may have their own in-house arrangements. If you have a choice, we would strongly recommend choosing a digital recording. This produces a high quality recording which in turn results in reduced transcription costs and turnaround times. Take a look at our comparison between digital and analogue recordings.

That's what we can provide. What we need from you as conference organisers and clients is a list of speakers, an agenda so we can see the speaker order, the title of their presentation and a list of delegates. The latter helps enormously in transcribing any Q&A sessions and ensures we have the correct spelling of names and companies, in order to produce a transcript with all the speakers and other participants identified where possible.

Every conference covers a specialised area with its own terminology and keywords, together with brand names, companies, scientific terms and individuals which may only be obvious to anyone inside the industry or organisation. It helps if clients can provide some of the keywords, but we have the experience to meticulously research any specific topic to ensure the minimum of queries.

Conference Transcription Services	Price Range Per Audio Minute (digital recordings only & intelligent verbatim transcripts only +)
Speakers, Presentations, Keynote SpeakerTranscription Standard rate Discounted rate *	£2.00 - £2.20 £1.75 - £1.95
Breakout sessions, roundtable discussions, Q & A sessions Standard rate Discounted rate *	£2.50 - £3.00 £1.90 - £2.10
Please note: these rates apply only to good quality, clearly audible digital conference recordings, including all breakout and Q&A sessions. The price range is designed to cover issues such as background noise, strong accents and technical terms. Should the subsequent recording prove to be not as described, we will requote and discuss this with you before proceeding. For audio tape transcription we charge an hourly rate. See our Transcription Times page for the factors which influence transcription. All prices are in £ Sterling and VAT is NOT applicable. For filmed conferences, please see our Video / DVD section. + Please add 50p per audio minute (25p discounted) for a Complete Verbatim or 25p per audio minute (10p discounted) for Edited Transcript price. See our Definitions page for details of what each transcript style means.
* The discounted rate applies only to universities, charities and students. All prices assume a good quality, clearly audible digital recording.

ALL RECORDINGS are listened to a second time, Internet research is carried out to identify names or terminology, and all transcripts are proofread by the Director, Irene Boston, before being sent to clients. There is no extra charge for this service. Not all transcription companies do this, some don't even proofread, so make sure you ask the right questions before choosing a service.

As conferences can be quite lengthy, resulting in a substantial length of recording, we recommend that you contact us as early as possible before the event. This will allow us to reserve space for you in our schedule. Waiting until the conference is completed, and then trying to find an experienced transcriber at short notice to quickly turnaround a day or week long conference could be difficult. Most professional transcription companies have a long list of regular customers and to suddenly find a block of free space can be difficult. So book your transcription company in advance, the same way you would the event venue or caterers.

We provide a free File Upload service for all digital recordings via our website to ensure prompt delivery to our transcription team. We can also download your audio sound files directly from your websiter, or you can post CDs directly to us but that will obviously introduce delays in starting on the transcription. Should your conference have been recorded on standard audio tapes or minidiscs, we can still provide an audio transcription service. Where possible, we always convert any minidisc or analogue recordings into digital format, which cuts out on repeated stops and starts and increased wear on precious original recordings. Subsequently, we can also provide you with that digital re-recording free of charge, provided the originals are clearly audible.

Our default transcript style is Intelligent Verbatim as that is the most cost effective method of transcription. Please read our definitions of Complete Verbatim, Intelligent Verbatim and Edited Transcript to choose which format is most suitable for your needs. We have a standard script style layout for all conferences but we are also happy to work in your house style to save you reformatting work. As with all our transcriptions, we provide a Transcript Code on each document to signify areas which are inaudible or unclear.

We hope this provides you with a thorough overview of our specialist conference transcription services. Feel free to call (01485 543746) or email us for a detailed quote and turnaround times based on our current schedule, or browse our Overview or FAQ pages. We believe our Testimonials page speaks for itself.